Budget of the Conference Conference and Exhibition of the budget is not a concept. Generally speaking, meeting the budget include the following:
1 <br /> transportation costs Transport costs can be broken down as follows:
(1), departure to the conference to the cost of transportation - including flights, rail, highways, passenger ships, and destination stations, airports, docks to the accommodation of traffic.
(2), transportation expenses during the meeting - mainly conference to transport costs, including accommodation to transport club, clubs, traffic locations to catering, clubs to the business communication field of transportation, commercial inspection, and other participants of traffic may be used scheduled traffic.
(3), farewell traffic and return traffic - including flights, rail, road, ferry and accommodation to the airport, railway stations, ports transport.
2, conference room / hall fees <br /> concrete can be broken down as follows:
(1), the meeting venue rental - usually, the site already contains some of the common facilities leasing, for example, laser pointer pen, sound system, tables, chairs, podium, whiteboard or blackboard, oil pen, chalk, etc., but some very regulations do not cover the facilities - such as projection equipment, temporary decoration, exhibition and so on, need to install non-podium when speaking lines may require additional budget.
(2), conference facilities lease costs - This part of the costs are mainly leased some special equipment such as projectors, laptops, mobile simultaneous translation system, the venue display systems, multimedia systems, video equipment, leasing is usually required used to pay a deposit, lease costs, including equipment, technical support and maintenance costs. It is noteworthy that, in the lease when the effect of parameters of various types of response equipment to make specific requirements (usually a professional conference services to corporate advisory, in order to obtain the most appropriate cost-effective), or may affect the proceedings. In addition, these facilities due to the brand, origin, and the old and new, rental prices may vary greatly.
(3), venue costs - if not special requirements, usually part of the cost in terms of the lease costs included in the venue. If you have special requirements, meeting with a professional service provider consultations.
(4), and other support costs - these usually include advertising and printing support, etiquette, secretarial services, transportation and warehousing, entertainment health, media and public relations. Based on these supports are temporary in nature, if the meeting organizers are looking for these industries to support it, its cost may be higher than the market price line, if the agent for professional conference service provider, will receive relatively low prices and professional service support.
Support for these individual services, the organizers of the requirements should be refined as much as possible, and a separate service agreement.
3 <br /> accommodation accommodation costs should be very well understood - is worth noting that there is some accommodation prices are completely price, but a little is needed other additional government taxes. For meetings, accommodation may be one of the major expenses. Find a professional exhibition service providers often can get better discounts.
Normal star hotel accommodation in addition, chamber and other factors, but also with room service open about - such as long-distance communications room, wash for, mini bar drinks, disposable wash clothes, the Internet, fruits provide and other services are opening. Conference organizers should make it clear the hotel should be closed or open and scope of services.
4, food and beverage charges
Conference catering costs can be very simple and can be quite complex, depending on the needs and purpose of the meeting agenda.
(1), Breakfast Breakfast is usually buffet style of course, you can sit around to eat, the cost can be calculated by the number (but taking into account the special meeting of dining and raw materials preparation, it is expected that the number of not eating dinner with the actual difference between the number to 15 %, or restaurant meals according to the actual number of reasons to reject settlement - and to charge fees according to a predetermined number)
(2), Chinese food and Chinese food lunch, dinner and lunch basically, you can take the number of budget - buffet style, at tables budget - sit around tables and type in the form. If the organizers want to purchase wine consumption rather than the restaurant itself, the restaurant may charge a certain amount of services.
(3), drinks and service charges are usually, if the high-star hotel restaurant, take-out restaurant is the wine consumption declined to sponsor their own, if you can take-away wine consumption, and restaurants often require additional services. In the high-star hotel for a conference banquet, usually on the basis of the basic consumption level of about 15% additional service charge.
(4), the venue is basically a tea break by the number of budget costs, the budget may propose different times of the tea break the food, drink mix. Contractors are informed of the tea break prices usually include service charges, non-program services, if the sponsor needs, you may need suits the budget. Typically, the types of coffee breaks can be divided into two kinds of Western and Chinese - Western basically coffee, tea, western snacks, fruit, etc, the Chinese Zeyi water, green tea or tea, fruit tea, fruit, coffee, mainly fruit and snacks.
(5), networking reception / dance In fact, the networking reception / dance of the budget may be complex than a single party, a good dinner party as long as the set standard and scale, the budget is very easy to calculate. But the reception / dance venue and program design to budget support, the budget may need more time to confirm:
6, audio-visual equipment
Except in the outdoors, or the cost of audio-visual equipment can usually be ignored. If the results for public relations and had in the outdoors, audio-visual equipment, the budget is more complex, including:
● rental costs of the device itself, usually by the day ● equipment transport, installation, commissioning and control of technical staff support costs, allowing agents ● audio exhibition service providers - mainly the background music and entertainment music selection, the organizer can bring their own, can also be commissioned agent
c, actors and programs can usually be selected by screening after the calculation program - the budget amount is usually more difficult with the performances and the number of participants are related. If you have a fixed location, where appropriate, performance, and that the budget is very simple, and watch the performances are related to the number of people - except for special or private use.
d, Other - snacks, fruit and wine color modulation
7, miscellaneous charges <br /> the process is fair costs incurred some temporary arrangements, including printing, temporary transportation and handling, souvenirs, models and ceremonial services, temporary props, fax and other communications, courier services, temporary care, translation and guide, temporary commercial vehicles, exchange rate and so on. Charges of the budget difficult to plan, you can usually be added in the conference budget as a maneuver handle unforeseen expenses.
So, the exhibition's budget compared with the budget of the Conference any different?
Budget and budget of the Conference and Exhibition the same place, there are different places -
The same place: accommodation, meals, business inspection fees (if any tours then.)
Different places: the exhibition space rental, exhibition layout, exhibits transport and storage, a small press conference or reception.
Exhibition space lease: If the exhibition venue for a fixed, then the exhibition booth rental budget is usually calculated by. International standard booth size is usually 3mX3m, partition height between 2.3m to 2.5m. Standard facilities include lighting, chairs, data tables, and power. Hall owners usually have the following equipment available for lease: distribution frame, audio-visual equipment, multimedia equipment, decorative items, small handling tools.
If exhibitions in other public places (such as Town Square, or sports venues, etc.), then the space lease is difficult to predict the budget - usually negotiable, daily, prices and flow concentration and exhibition space of time (whether major holidays etc.).