Planning: the key to success
No matter what industry you are a company or unit meetings, regardless of the organizers of this meeting planning experience is rich, simply stood and held the position of party point of view the problem, will face various problems:
1: What needs to be done?
There are various types of meeting, meeting different needs of different environments, a meeting is to achieve certain goals and objectives. Therefore, an important first step is to gather all sorts of information, through the collection of this information at hand can be worked out to plan the work of many.
2: Who the planning meeting?
From secretary to president, everyone more or less likely to take part in the planning, but some are full-time engaged in this work, some part-time for the post, in addition to other duties. Both full-time or part-time, the end result is to make the meeting successful. Represents the efficiency of their work hosting the work unit or company level.
Responsibility of those planning meetings: a conference planning, and they should be responsible for a variety of work to do. The following work plan to reflect the meeting were the role of the multi-faceted.
* Good at working with people section * * good note good at problem solving
* * Good at in consultation with financial matters to management meetings
* Familiar with the operation * can arrange hotel just down the benefits menu
* Familiar with PC * able to skillfully deal with audio-visual services company
* Proper reception of VIPs and foreign guests a variety of manners known *
* To act decisively, persistent
The task of planning the meeting:
* Plan to determine the matters to be done to meet the needs of the meeting and to meeting the goals set
* * Learn to develop the agenda and facilities available for use in the case
* Select the appropriate place or proposed * check and compare the various facilities
* Matters * Coordination of conference arrangements for transport activities of staff * Recruit, train staff and advertising staff conference
* Develop viable budget or budgets in accordance with established work * to determine the timing of the work
* Inspection of selected sites and facilities * contact with all parties concerned (transport companies, travel agencies, audiovisual services company)
* Determine the arrangements for printing companies * Food and beverage related matters * bargaining
* Conference speakers and distinguished guests with contact
3: Main Meeting type:
* Sales Meeting: general is to announce the start of sales of a product or sales period. Such as quarterly sales meeting, or a sales during the previous review and recognition.
* Annual Meeting: General Meeting of Shareholders may also be a member of Association annual meeting.
* Product Launch: It is professional groups and consumers in order to introduce and promote a new product.
* Seminar: is to provide information and discuss the information held in the meeting. General workshop for participants to exchange and have feedback.
* Professional meetings: one area is to discuss issues, consultation and exchange of information meetings. And discussions generally include the main issues, problem-solving team meeting.
* Award session: is a distributor for employees or customers of the award in recognition of outstanding performance.
* Training session: general use at least one day, as many training activities for several weeks meeting. Such training needs of a specific place, training highly concentrated, by a professor of the field of professional training staff, and through training to achieve certain goals and objectives.
4: Conference planning steps:
Aims and objectives: To determine the purpose and objectives of the meeting, the development agenda is the focus of the meeting.
Meeting the goals and objectives have the following:
* * Education * Training * notice the problem of making decisions *
* The introduction of new things or to introduce new staff
* Incentive * developer * * display * to promote and improve problem-solving
* Discuss how to profit * Profit
5: The objectives of the meeting
When you plan a meeting, you'd better to the boss, the meeting organizer or the meeting chairman of the meeting to describe the purpose and requirements of the results, if your views match, you can do to plan the next step:
* Estimated date of meeting;
* The meeting is expected to hold a few days;
* Where did intend to convene a meeting;
* The form or procedures;
* How much space;
* Previously opened such a meeting? Results;
* How many people will be;
* What is the budget of the Conference;
* Participants of the expenses it care?
* Intended to choose what level of hotel and facilities;
* Intended to adopt the highest standards of what the room;
* Who will make the meeting invitations;
* Conference participants need to print related materials?
* What is a spokesman for the meeting?
* What kind of audio-visual conference equipment;
* Need of food, drinks reception, receptions, several times;
* Participants can bring their families with it?
* Intended for participants to organize some special activities? Intended for the participants and their families to organize some special activities? Wish the family of arrangements for the participants some special event?
* There who bears the cost of these activities.
Just tell us your request on the session, the rest is up to us to serve you, we will provide you with details of conference planning, the best quality service, I believe we have the capacity and strength to allow you to set the meeting and to the satisfaction, rewarding experience!
Booking hall meeting planning process ◇ ◇
We will be based on your needs, analyze your specific situation to make the most perfect plan; we will be based on the level of the meeting, the meeting venue of your choice; we will be based on meeting the requirements of the surrounding environment, the venue for you to determine the specific ; We will be based on the specific circumstances of the meeting, to determine whether the meeting is divided into several sub-venues, choose a location at the venue, and in advance for your appointment.
◇ responsible for the layout of the venue, equipment installation and commissioning ◇
We will be based on the specific circumstances of the meeting, the venue for you and arrange the layout, meticulous and thoughtful design is good all the details; your needs we will provide you with all the equipment required by the Conference, and placed in the specified location in advance; We will be based on your needs, well in advance for your debugging equipment, and conduct exercises to ensure the smooth progress of the meeting.
◇ ◇ printing materials design
We will provide your brochures and other printed matter of meeting the design, production and train services; we will be based on meeting the specific needs and design print style, content, selection patterns; we will specify your print production and printing of specialized manufacturers ; we will be according to your needs, ahead of the print to the venue or designated location.
◇ ◇ participants of the transfer
We will attend the meeting to the specific arrangements as well as the number of the corresponding number of vehicles; our car will be waiting in the specified location in advance of participants, the participants quickly and safely to the venue or your hotel.
◇ ◇ dining participants
We will be based on the preferences of participants for your dinner reservation forms: Western food, Chinese food, buffet, banquet, etc.; we will be based on the specific circumstances of participants and the venue and the location of your hotel, to recommend a different dining venue.
◇ ◇ arrangement of spare time participants
We will be based on the preferences of participants, as you design different leisure; we can design specifically for your travel route, the convenience of your trip; we will introduce you to stay nearby recreational facilities, for your choice.
Relying Sichuan China Youth Travel Service powerful information resources and service system, the travel agency in meeting the contractor has a unique variety of professional advantage, we are able to provide food, housing, transportation, entertainment, shopping and a set of comprehensive planning meetings implementation of the program; from the creative theme, content planning, invitation of participants, venue design arrangements, reception dinner, the media support and coordination of government relations and so, unavoidably, we will arrange for you one by one.